Privacy Policy

Privacy and Cookie Notice

Introduction

At Vionsys and its affiliated companies (“Vionsys”), we are committed to respecting and protecting your personal information. This Privacy and Cookie Notice explains how we collect, use, store, and share your personal data, and describes your rights and choices regarding that information.

“Personal information” means any data that can directly or indirectly identify you—such as your name, contact details, location, or device identifiers.

This notice applies whenever you use our website, services, receive our communications, or participate in Vionsys events that refer to this policy (“Services”). Depending on where you are located or how you interact with us, additional privacy terms may apply and will be provided where necessary.

1. Who We Are

Vionsys is a global provider of IT solutions, operating through Vionsys IT Solutions India Pvt. Ltd. and its affiliated companies across various regions. Our website (www.vionsys.com) provides information about our products, services, insights, company values, and office locations.

If you have questions about how we handle your personal data or want to know which specific entity is responsible for processing your data, please refer to Section 10 – How to Contact Us.

Important Note: If you are under the age of 16, please do not use our Services. Vionsys does not knowingly collect personal data from individuals under the age of 16 in accordance with applicable privacy laws.

2. Information We Collect

We collect personal information from you through direct interactions, third parties, and automated technologies. The types of information we may collect include:

Personal and Contact Information

Your name, email address, phone number, postal address

Professional and Educational Information

Job title, role, employer details, education background

Browsing and Usage Data

Pages visited, content viewed, links clicked, ads interacted with, and time spent on site

Device and Technical Information

IP address, browser type and version, device type, operating system, and location

Preferences and Interests

Topics or services you show interest in (e.g. job opportunities, newsletters, events)

Audio/Visual Data

Photos, videos, or audio recordings captured during events or from voice messages

Information from Other Sources

Details obtained from third-party providers like recruiters, social media, travel agents, insurance companies, or public platforms

We collect this information through:

Direct interactions: When you register, fill forms, subscribe, or contact us
Third-party sources: Public records, social media, business partners, or government sources
Automated tools: Cookies, web beacons, analytics platforms, or tracking scripts used on our website

3. How We Use Your Information

We use your data responsibly and only for lawful purposes. The legal bases for processing your personal information include:

Contractual need: To provide Services you have requested or agreed to
Consent: When you give us permission (e.g. for marketing or cookies). You can withdraw this anytime
Legitimate interests: For research, improvement of Services, security, or marketing
Legal obligation: To comply with applicable laws or regulations

We use your information to:

Deliver and manage our Services, ensuring they run efficiently
Personalize your experience (e.g. showing content based on your preferences)
Send targeted emails or ads based on your interests
Manage hiring and recruitment activities
Comply with legal requirements such as record-keeping or audits

We follow local data protection laws based on where you are located.

4. How We Share Your Information

To operate effectively, we may share your information with:

Other Vionsys affiliates – For internal operations, data management, or technical support
Trusted service providers – Who help us with website hosting, marketing, or analytics
Business partners – Who support our Services or collaborate with us on events and campaigns
Corporate transactions – In case of mergers, acquisitions, restructuring, or asset sales
Regulatory authorities – To comply with legal obligations, court orders, or enforcement requests

Whenever we share your information, we ensure that strict safeguards are in place in accordance with data protection laws.

5. Data Retention

We keep your personal data only for as long as necessary to fulfill the purposes for which it was collected—such as providing Services, complying with legal requirements, or managing business operations.

Retention periods vary depending on the type of data, purpose of use, and legal obligations in your jurisdiction.

6. Data Security

We take data security seriously and implement appropriate technical and organizational measures to protect your personal information, including:

Limiting access to your data to authorized personnel only
Using secure servers, encrypted communications, and firewalls
Following physical, electronic, and procedural safeguards that comply with industry standards and regulations

We continuously monitor our systems to prevent unauthorized access, loss, or misuse of your data.

7. Cookies and Tracking Technologies

Cookies are small files stored on your device to help websites function effectively and provide personalized experiences. We also use other technologies such as beacons, pixels, scripts, and plugins for tracking.

Types of Cookies We Use:

Strictly Necessary Cookies: Essential for basic website functionality
Performance Cookies: Help us understand user behavior and improve site performance
Functional Cookies: Enable enhanced features like video playback or saved preferences
Targeting Cookies: Used by advertising partners to show you relevant ads on other websites
Social Media Cookies: Allow content sharing through platforms like Facebook, LinkedIn, or Twitter

You can control your cookie preferences at any time through our cookie settings or by adjusting your browser settings. However, disabling cookies may impact your experience or limit access to some website features.

8. Your Rights

Depending on your location and applicable data protection laws, you may have the following rights:

Access – Request a copy of the personal data we hold about you
Correction – Ask us to correct inaccurate or incomplete information
Deletion – Request that we delete your personal data under certain conditions
Restriction/Objection – Ask us to stop or limit processing of your information
Data Portability – Request your data in a portable format
Withdraw Consent – Revoke previously given consent at any time

To exercise your rights or raise a concern, refer to Section 10 – How to Contact Us.

9. Region-Specific Information

For California Residents (USA):

We do not sell or share personal information as defined under the California Consumer Privacy Act (CCPA).
If you wish to exercise your rights under CCPA, you can contact us using the details in Section 10. You may also assign an authorized agent to act on your behalf.

10. How to Contact Us

If you have any questions, concerns, or requests regarding your personal information, or if you want to exercise any of your data rights, you can contact us at:

📧 Email: info@vionsys.com

We may need to verify your identity before fulfilling your request. Any additional data collected for verification will be used only for that purpose and deleted after verification is complete.

You can also reach out to our Data Protection Officer via the same email address.

If you feel that we haven’t handled your data properly or you’re unsatisfied with our response, you have the right to lodge a complaint with your local data protection authority, as permitted by law.

11. Updates to This Notice

This Privacy and Cookie Notice may be updated from time to time to reflect changes in our practices, technology, legal requirements, or other business needs.

We will revise the “Effective Date” below whenever changes are made.

Effective Date: August 2025